Rentals

Rentals at the Wood County Museum

419-352-0967 | museum@woodcountyhistory.org

Rental Policy & Contract (PDF 2019/03)

Rental Fees
Indoor or Outdoor bookings
Weekday Business Hours: Monday – Friday (9 AM – 5 PM)
Weekend Business Hours: Saturday – Sunday (1 PM – 4 PM)

  • DEPOSIT: $100.00
  • Deposit is due within 14 days of making a reservation.
  • Failure to pay deposit within 14 days will forfeit the reservation.
  • Deposit will be returned to you within 14 days of your event if the facilities are left in proper condition and all expectations are met:
  • Arrive and leave on time
  • Vacuum all areas used (if applicable)
  • Wipe off tables
  • Leave room or grounds in same condition as when you arrived
  • Clean up kitchen (if applicable)
  • Remove any tables, chairs, or accessories that you brought with you
  • RENTAL WITHIN BUSINESS HOURS: $50.00/hour
  • Minimum 2-hour Rental
  • Rental payment is due in full 45 days prior to event.
  • If payment is not received within 45 days of event, rental is forfeited and deposit will not be returned.
  • If event is booked within 45 days, deposit and payment are due in full at the time of signing the contract.
  • RENTAL BEFORE OR AFTER BUSINESS HOURS : $75.00/hour
  • Subject to staff availability
  • Minimum 2-hour Rental
  • Rental payment is due in full 45 days prior to event.
  • If payment is not received within 45 days of event, rental is forfeited and deposit will not be returned.
  • If event is booked within 45 days, deposit and payment are due in full at the time of signing the contract.

Additional Information

  • Make checks payable to WCHS. We also accept credit and debit cards, or cash.
  • Discounts are available for select Wood County agencies during business hours. Please call for eligibility.
  • Any cancellation made prior to 48 hours of the start of your event will receive a full refund of deposit and rental payment.
  • Any cancellation made within 48 hours of the start of your event will forfeit the deposit, but full rental fee will be returned.

Amenities
No Extra Cost
Rentals may include these amenities at no extra cost. Please confirm your needs prior to the event.

  • Tables and Chairs (inside Museum only, includes set-up and tear-down)
  • Garbage and Recycling Containers (inside or outside)
  • Use of kitchen including refrigerator, freezer, oven, microwave, sink, and counters
  • Wi-fi (must provide own laptop)
  • Podium (floor or table-top)
  • American Flag
  • ADA-accessible restrooms (inside Museum) and one outdoor Porta-a-Potty
  • Wheelchairs (2)
  • Projection Screen
  • 110 Electrical Access (inside or outside in select locations). For 220 electric, there is an extra $25 fee.
  • Parking, Handicap Parking

Amenities
Additional Fee
The following amenities are available for additional rental costs:

  • Projector (must provide own laptop): $25
  • Television & DVD: $25
  • 30-minute Staff Presentation: $25
  • Electric Claranova Piano: $25
  • 220 Electrical Box (outdoor only): $25
  • Outdoor Chairs (120 available) and benches: $50

Meeting Room

  • Room Size: Approximately 17-1/2′ wide by 60′ long
  • Seats 66 at round tables or 72 lecture style
  • Room is carpeted room and has four large windows, air conditioning, 110 electric, picture rail
  • Internal and external doors

Tables Available Indoors:

  • (12) card tables (seats 4 each)
  • (12) rounds (seats 6 each)
  • (6) 6’ rectangular tables (seats 8 each)

Seating:

  • Indoors: (72) metal folding chairs. Set-up and tear-down included with rental.
  • Outdoors: (120) metal folding chairs and benches are available for an additional $50, set-up not included.

You are responsible for:

  • Extension cords, power cords, power strip
  • Dollies, carts, & help with loading and unloading
  • Plates, Cups, Napkins, Silverware, Glassware
  • Coffee, Coffee Pot, Warmers
  • Food and Beverage
  • Tablecloths, linens

Payment & Cancellation Policy

  • Deposit is due within 14 days of making the reservation.
  • Rental payment is due in full 45 days prior to event. If payment is not received within 45 days of event, rental is forfeited and deposit will not be returned.
  • If event is booked within 45 days, deposit and payment due in full at the time the contract is signed
  • Any cancellation made prior to 48 hours before the start of event will receive a full refund of deposit and rental payment.
  • Any cancellation made within 48 hours of the start of event will forfeit the deposit; full rental payment will be returned.

Outside Grounds

The 50-acre grounds of the Wood County Museum include a variety of areas for reunions, ceremonies, picnics, and special events. This lush and unique backdrop is often used by photographers for senior photos, family gatherings, or artistic projects. Popular rental areas include: (1) Boomtown Area, (2) Herb Garden, (3) Lyle Fletcher Arboretum, and (4) Museum Porches. The outbuildings and Brandeberry Stone Wall provide a unique and lovely backdrop for photo opportunities.

Grounds Rules & Regulations:

  • The grounds are a public park maintained by the Wood County Park District and are open daily 8 AM until 30 minutes past sunset.
  • Reservations are necessary to avoid conflicts with Museum and Park events.
  • One handicap-accessible portable rest-room is located in the Visitor Parking Lot.
  • Please do not stand or sit on the Brandeberry stone wall surrounding the property. This wall is an original structure built in the early 1900s.
  • Please do not pick any flowers, plants, or herbs from the grounds. Leaf collection is permitted.
  • Please dispose of any trash in one of the many trash cans throughout the site.

Prohibited:

  • Open flame (candles, fire pit, etc.) Grills are acceptable. Special arrangements can be made for reenactment and scout groups that camp on the grounds.
  • Tape, nails, tacks or anything attached to Museum walls, ceilings, or exterior.
  • Live plants inside the museum.
  • Animals inside museum. Service animals permitted.
  • Smoking inside museum.
  • Food and drink must be confined to the meeting rooms or kitchen.
  • Alcohol is not permitted on the grounds or inside museum.
  • The Staff reserves the right to contact the Wood County Sheriff’s Office or Wood County Park District Police for any infraction or disruption.

Hold Harmless and Indemnification
In consideration of the Wood County Commissioners granting permission to have a ceremony, reception, or other function performed at the Wood County Historical Center, the organization/guest on behalf of themselves, and all their guests in attendance agree to indemnify and hold harmless Wood County, its Board of County Commissioners, board members and employees of the Wood County Historical Society, and all Wood County employees, agents, heirs and assigns from and against all claims, damages, losses and expenses including reasonable attorney’s fees in the event that they or any of their guests, family, relatives and all other persons attending said ceremony, receptions, or other function would have cause to bring an action arising out of bodily injury, illness, death or property damage while on Wood County property.

Download a PDF version of the Rental Policy & Contract (version March 1, 2019)

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